AND EVALUTATION CRITERIA
With determination Esxence pursues the objective of giving visibility to excellence, through high level requirements based on quality and coherence, which perfectly represent the Art of Perfumery and its creativity.
In addition, it is committed to welcoming other expressive forms of quality in fields such as, Home Fragrance, which have creative and distributive affinities with Niche Signature Perfumery.
Esxence aims to become an international and solid reference point over time for all of the brands who stand out for the quality of their offerings, marketing choices, and their distinctive distribution of Niche Signature Perfumery.
The aim of Esxence is to create a meeting opportunity for the producers of Artistic Perfumery, therefore only the parent companies are authorized to exhibit.
So as to realise an exhibition which represents a gathering of the most particular offerings in the sector, also able to give opportunities to new creative realities that aspire to enter this field, very strict criteria have been defined.
The evaluation for the participation will take place in two phases:
Phase 1: Qualitative – Artistic Analysis
The brands, whose applications for admission will be considered by the Technical Committee, must have, at least, a general profile that corresponds to the following criteria:
- The image and the philosophy of the brand are based upon a credible and documented history, which translates into products and compositions quality and artistic characteristics as well as that of uniqueness coherent with Niche Signature Perfumery.
- The creations should display an aesthetic-stylistic coherence allowing each and every individual product to be recognised as belonging to the brand’s total graphic design scheme.
- The brand presents creations of high artistic, compositional, qualitative and stylistic value, destined to assisted sales and not self-service.
- The brand’s offerings are directed toward consumers seeking creations of great originality, character and artistic value.
Phase 2: Distribution Profile Analysis
If the profile is consistent with the description found above, the following criteria concerning the distribution features will be taken into consideration:
- The brand is offered in European and Extra-European markets through an extremely selective and high quality distribution network in order to maintain its peculiarity.
- Its quality and its distribution selectivity is homogeneous in each country in which the brand is offered.
- Its market is not greater than 0,2% of the overall turnover in the beauty sector in the each country where it is found.
- It is not usually present in the offerings of the organised chain stores which develop a turnover greater than 3% of the cosmetic sector in each country. Distribution through such a channel would indicate negative evaluation.
- It is virtually absent from the MM GDO (Major Multiples/Large Scale Retail) channels. Distribution through such a channel would indicate negative evaluation.
Information and formation of the distribution network.
The concession holders must be able to offer precise information on the history, the philosophy and the artistic qualities of the products in order to communicate these competently and correctly to the end users. Relative hard copy, digital and on line documentation must be provided to Esxence together with the samples.
Spotlight
In the event that the Brand has been recently introduced onto the market and/or does not yet have a consistent presence and/or has not yet defined an international distribution strategy, it will be taken into consideration exclusively as a Spotlight brand clearly highlighting its growing profile.
Selection procedure for the definitive list of exhibiting brands
The procedure features the following steps:
- A list of all of the brands that applied for admission to Esxence is gathered.
- The Technical Committee will work to accurately screen all of the brands that make up the list.
- From this analysis the brands will be divided into three categories:
– New Brands
– Main Brands attending the previous editions
– Spotlight attending the previous editions - The consultative analysis of the Technical Committee will be taken up again by the Organising Committee which will give the final approval for the definitive list, which will be finally made public.
- In case the applications are incomplete or insufficient and/or are presented after the fixed deadline, they will be analysed according to a similar procedure and, if possible, the definitive list will be updated with the new entries.
ORGANIZING COMMITTEE
Duties
The organising Committee deals with the ideation, planning and realisation of Esxence, with the assistance of the organisational team.
It has the responsibility to manage the following activities:
- Criteria Definition: the Commitee defines and proclaims the Criteria for the selection of the brands that will be admitted as exhibitors to Esxence. To implement the Criteria over time, considering the evolving reality of the sector, the Organising Committee will coordinate a series of meetings on this theme with the representatives of the brands. These proceedings, composed of free critical expression and opinion collection are essential to harmonise the Criteria and improve the exhibition.
- Composition of the Technical Committee: with the first definition of the Criteria, Esxence completes an important step toward its main objective: becoming a prestigious international appointment dedicated to all the brands and distributors of Niche Signature Perfumery. For a fine selection of the brands, the Organising Committee will rely on the expertise of a Technical Committee.
- Brands list: once the Organising Committee receive the applications, a first brands list will be defined. This provisional list will be forwarded to the Technical Committee, which will express its opinion and draw up the first definitive list.
- A constructive approach: once the approved exhibitors list has been published, the Organising Committee will be available, before the edition of Esxence, for a meeting with the excluded brands, so as to discuss the critical points which caused their exclusion. This will be a great opportunity for usefull suggestions tha could help these brands to apply for future editions.
- Ideate and manage the activities and initiatives dedicated to the public visiting the exhibition
Composition of the Organising Committee:
- Valentina Cagnola
- Maurizio Cavezzali
- Silvio Levi
TECHNICAL COMMITTEE
Duties
The members of this team have the duty to express a judgement on the list, including all those brands that applied.
In particular they have to make a selction in order to define three categories:
1. Brands admitted to Esxence as Main Brands
2. Brands admitted to Esxence as Spotlight Brands
3. Brands not admitted to Esxence
Subsequently, the Organising Committee will analyse the results and will draw up the first definitive list which will be published on the website www.esxence.com and will become official after the possible new entries, coming from the waiting list created after the application deadline.
Composition of the Technical Committee
The members, chosen by the Organising Committee, will be Italian, European and Extra European distributors and retailers,. 4 candidates will be selected in the order to form a panel of experts able to analyse and evaluate the brands list. The role of President of the Technical Committee will be assigned, in rotation to one of the members of the Organising Committee, voted by majority and he will remain in charge for one year.
Each member selected who will then confirm his or her availability to take part in the Technical Committee, will be asked to express his or her opinion filling up the specific form and sending it back to the Organiser by email. There will be a limited period of time for the evaluation.
Each member will have free access to the documentation provided by the brands and will receive the documents and samples of the brands that apply for the first time.
The list of the candidates among whom the members of the Technical Committee will be selected will be published, but the names of the members who will be awarded memberships will not.
For each member of the Technical Committee, at least one substitute member will be identified to replace the official member with immediate effect in the event of his/her resignation or the non-fulfilment of his/her duties within the terms agreed and defined in the letter of appointment.
Composition of the 2024 edition Technical Committee
- One representative of the Promoting Committee with the role of President
- One expert from the Italian sector chosen by the Promoting Committee
- Three foreign experts (preferably from different countries) chosen by the Promoting Committee
The Technical Committee has the faculty to recommend to the Organizing Committee that it revises its initial judgement on the brands